Smart Staffer TimeCo Information

Welcome to Time Co Smart Staffers!

Effective May 8th, 2023 you will be using to clock in and out, put in expense reimbursements (if that applies to your position), as well as accessing past time records and communication around clocking in and out.

You can access Time Co one of three ways:

1) Via any web browser at

2) Download the mobile App (iOS) (Android)

3) Via your employee portal

Your sign in credentials will be specific to you but will always start with SmartApt/.

The username will begin with the universal prefix and the employee’s first initial and last name.

Ex: SmartApt/CBAKER

Your password will be your birth month and birth year with no leading zeros.

Ex: 11977 (for a January 1977 birthday)

If you have any questions or concerns or adjustments, please feel free to reach out to 

Thank you for being our Smart Solution!

Looking for a PDF of these instructions? 

Click Here to access the guide!

 Instructions On How To Enter Mileage and parking reimbursements In to TimeCo

  1. Access TimeCo: To begin recording reimbursements, open TimeCo either through the web browser or the mobile app.
  2. Navigate to Expenses: On the right-hand side of the screen, under your username, locate and select “My Expenses.” This will take you to the expense management section.
  3. Add an Expense: Click on the “Add Expense” button located at the top right corner of the page. This will open a form where you can enter the necessary details.
  4. Complete the Expense Form: Fill out the expense form based on the property/client, time frame, and amounts. TimeCo will automatically calculate the totals for you, making it convenient and error-free.
  5. Upload Supporting Documentation: Attach receipts or any backup documentation related to the expense. You can do this by using the image uploader on your device or utilizing the camera option within the TimeCo app. This ensures proper documentation and compliance with reimbursement policies.
  6. Save or Submit: Once you have filled in all the required information and uploaded the necessary documents, click on the “Save” or “Submit” button. This action will save your expense entry in the “My Expenses” section of TimeCo.
  7. Review and Approval: The Smart Payroll Team will be automatically alerted about your submitted expense. They will review and approve the transaction. The approved expenses will be presented to the client the following week for final approval.

It’s important to note that reimbursements are for pre-approved assignments. If a client requests reimbursement for an expense, it is advisable to contact Smart right away for further guidance and clarification. This helps ensure that the reimbursement process aligns with the necessary protocols and policies in place.

By following these steps, you can efficiently record reimbursements in TimeCo, ensuring accurate tracking, streamlined processes, and timely payments.